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Notice to Bidders - 2018 Street Improvement Project

Notice is hereby given that sealed bids will be received by the City of Osage at the Office of the City Clerk, City Hall, 806 Main Street, Osage, Iowa, 50461 before 11:00 a.m. on the 7th day of March 2018, at which time they will be publicly opened and read aloud for the 2018 Street Improvement Project. 

Bids will be considered by the Osage City Council at a meeting to be held in City Hall, Osage, Iowa at 5:30 p.m., on the 12th day of March 2018, and will be acted upon at such a time and place or at such later time and place as may then be fixed. 

The description of work is as follows: 

Base Bid: The Base Bid project generally consists of Portland Cement Concrete pavement along with required removal of existing seal coat surfacing, grading, subgrade preparation, incidental storm sewer construction, incidental sidewalk replacement, miscellaneous paving related construction and associated restoration on the following street segments: 

  • Walnut Street – from the east line of Second Street to the west line of Third Street.

  • Thirteenth Street - from the north line of Chase Street to the north line of Poplar Street.

  • Oak Street – from the east line of Fifth Street to the west line of Sixth Street.

  • Second Street – from the north line of Vine Street to the south line of State Street.

  • Vine Street – from the west line of Second Street to the west line of Third Street.

  • Cedar Street – from the east line of First Street to the west line of Seventh Street.

  • Lyndale Avenue – from the east line of First Street to the west line of Seventh Street.

    Added Option #1: Added Option #1 generally consists of Portland Cement Concrete pavement along with required grading, subgrade preparation, incidental fixture adjustment, miscellaneous paving related construction and associated restoration on Clayton Boulevard beginning at Kirkwood Avenue.

    Added Option #2: Added Option #2 generally consists of Portland Cement Concrete pavement along with required pavement removal, grading, subgrade preparation, incidental sidewalk replacement, miscellaneous paving related construction and associated restoration for an extension of Sawyer Drive.

    The kinds of major materials and approximate quantities of materials to be required are as follows:Base Bid

  • Remove Pavement                                            1170 SY

    Excavation, Cl. 10                                             13635 CY

    PCC Pavement, 6”, Cl. C                                    34750 SY

    PCC Pavement, 8”, Cl. C                                    1405 SY

    PCC Driveway, 6” & 8”                                       1240 SY

    PCC Sidewalk, 4” & 6”                                       570 SF

    Aggregate Surfacing, Streets & Drives               1030 TON

    Storm Sewer, RCP, 12” – 24”                              2215 LF

    Storm Sewer, HDPE, 8”-12”                                470 LF

    Storm Sewer Intake                                           24 EA

    Fixture Adjustment                                            28 EA

    Hydraulic Seeding                                             1260 SQ

    Added Option #1

    PCC Pavement, 6”, Cl. C                                    2405 SY

    Aggregate Surfacing, Streets & Drives               115 TON

    Topsoil, Furnish and Place                                 300 TON

    Fixture Adjustment                                            5 EA

    Hydraulic Seeding                                             160 SQ

    Added Option #2

    Remove Pavement                                            500 SY

    Excavation, Cl. 10                                             120 CY

    PCC Pavement, 6”, Cl. C                                    430 SY

    PCC Sidewalk                                                   2180 SF

    Hydraulic Seeding                                             60 SQ

    Method of construction shall be by contract and all work is to be done in strict compliance with Plans and Specifications prepared by Short Elliott Hendrickson (SEH) which have theretofore been approved by the City Council, City of Osage and are now on file for public examination in the office of City Clerk located at 806 Main Street, Osage, Iowa 50461. Bid Form, Plans, and Specifications may be obtained from SEH, 215 North Adams, Mason City, Iowa 50401. A deposit of $25 will be required for the Plans and Specifications, refundable if returned unused within 14 days after the bid opening.

    Each bid shall be sealed in an envelope marked "Bid For: 2018 Street Improvement Project". Each bidder shall accompany its bid with a bid security as security that the successful bidder will enter into a contract for the work bid upon and will furnish after the award of contract a corporate surety bond, acceptable to the governmental entity, for the faithful performance of the contract, in an amount equal to one hundred percent of the amount of the contract. The bid security shall be in an amount not less than five percent (5%) of the bid prices, and shall be in the form of a cashier's check or certified check drawn on a state-chartered or federally chartered bank, or a certified share draft drawn on a state-chartered or federally chartered credit union, and made payable to the City Treasurer of the City of Osage, Iowa, or a bidder's bond with corporate surety satisfactory to the City of Osage, Iowa. The bidder's bond shall contain no conditions except as provided in this section. 

Work under the proposed Contract shall commence within ten (10) calendar days after the date set forth in the Notice to Proceed. 

All work shall be substantially complete by no later than October 19, 2018. 

Substantial completion is defined as follows: All work is complete except for turf restoration and minor cleanup of the project site. 

This Work shall be subject to minimum wages and labor standards in accordance with Iowa State law.

By virtue of statutory authority, preference will be given to products and provisions grown and coal produced within the State of Iowa.

In accordance with Iowa statutes, a resident bidder shall be allowed a preference as against a nonresident bidder from a state or foreign country if that state or foreign country gives or requires any preference to bidders from that state or foreign country, including but not limited to any preference to bidders, the imposition of any type of labor force preference, or any other form of preferential treatment to bidders or laborers from that state or foreign country. The preference allowed shall be equal to the preference given or required by the state or foreign country in which the nonresident bidder is a resident. In the instance of a resident labor force preference, a nonresident bidder shall apply the same resident labor force preference to a public improvement in this state as would be required in the construction of a public improvement by the state or foreign country in which the nonresident bidder is a resident.

Bidders shall be expected to comply with Chapters 91C and 103A of the Code of Iowa concerning the registration and bonding of construction contractors and the successful bidder shall be required to supply City of Osage with proof of said compliance.

Payment to the contractor will be made in cash, the proceeds of bonds, notes or project notes, or from the payment of special assessments not pledged to the payment of Special Assessment Bonds, and in cash derived from the sale of Special Assessment Bonds, to be issued in accordance with Chapter 384 of the Code of Iowa, 2017, and in particular, Section 384.68 of said Code, in anticipation of the collection of said special assessments, an estimate of such assessments being on file with the City Clerk, said bonds to be sold by the City at not less than the par value thereof, plus accrued interest. Any deficiency between the amount of the contract price of said improvements and the amount of proceeds from the payment of unpledged special assessments and from the sale of said Special Assessment Bonds shall be paid from the proceeds of the issuance and sale of General Obligation Bonds, as may be legally issued and/or from such other funds as may be legally used for such purposes.

Payment will be made to the contractor in the amount of one hundred percent (100%) of the contract value, not earlier than 31 days from the final acceptance of the work by the City, subject to the conditions and in accordance with the provisions of Chapters 26 and 573 of the Code of Iowa, as needed. The contractor will be paid each month, ninety-five percent (95%) of the engineer’s estimate of the value of acceptable work completed at the end of the preceding month.

The bidder's attention is called to the prompt payment to the subcontractors under Chapter 573.12 of the Code of Iowa.

Plans and specifications governing the construction of the proposed improvements have been prepared by SEH, 215 North Adams, Mason City, Iowa, which plans and specifications, and also prior proceedings of the City of Osage referring to and defining said proposed improvements, are hereby made a part of this notice and the proposed contract by reference, and the proposed contract shall be executed in compliance therewith. Copies of said plans and specifications are now on file in the office of the Osage, City Clerk (City Hall), for examination by bidders. 

The City encourages bids from qualified minority and female contractors. 

All bids shall NOT include Iowa Sales Tax for materials used in the project. Upon award, the successful bidder shall immediately provide a listing of subcontractors and associated Federal ID or Social Security Numbers for both the contractor and subcontractors. The City will register the contractor and subcontractors with the Iowa Department of Revenue and will provide appropriate certificates to the contractor for distribution and use. 

The City of Osage, Iowa reserves the right to reject any or all bids and to waive any irregularities or informalities.

Published upon order of the City Council of the City of Osage, Iowa.

City of Osage, Iowa

 

Cathy Penney, City Clerk 

END OF SECTION

  

GARBAGE COLLECTION INFO

 

FYI Osage Residents: The City will be contracting with Holt Services for all garbage and recycling collection as of October 1st, 2017. Garbage stickers for Jendro will only be good prior to October 1, so please do not purchase more than you anticipate using between now and October 1, 2017.

Garbage Collection Schedule:
Main Street and all streets south of Main - Your garbage collection will be on WEDNESDAY'S beginning October 4.
Chase Street and all streets north of Chase - Your garbage collection will not change, it will continue to be collected on THURSDAY'S

 

The City of Osage is now a Tree City USA participant. If you would like more information regarding tree planting and care and urban and community forestry, we encourage you to visit the Arbor Day Foundation website at arborday.org

 Do you want to serve on a City Board or Commission? Check out the information on the City Council and Boards.

 

 

 

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